Administrative Assistant

The Arab American University seeks to appoint an "Administrative Assistant" on full-time bases with a temporary employment contract in the Engineering and Maintenance Office - University Campus / Ramallah.

The applicant is expected to perform all office work to provide administrative support for the office, follow up on maintenance work, request materials for daily operational work, operate systems, and follow up on occupational health and safety requirements.

​Duties and Responsibilities:

• The employee should follow up all office work such as receiving mails, following up on e-mail, keeping files and organizing the agenda and meetings.
• Follow up the organization of service bills for shops and tenants.
• Follow up on financial claims for suppliers and maintenance companies.
• Follow-up on material request, description and receipt through the Central Warehouse Office.
• Follow-up on the request for special materials for maintenance such as fuel, water...etc.
• Follow-up on materials disbursement, documentation and installation as required.
• Follow-up on electronic maintenance requests.
• Follow up on maintenance contracts signed with maintenance companies or equipment suppliers.
• Follow-up periodic and preventive maintenance reports.
• Issuing and following up the reports of the destruction committee.
• The applicant should be committed to follow security rules and occupational safety requirements.

Minimum job requirements:

1. The applicant must have a bachelor's degree in mechanical engineering from a recognized university or college, preferably a fresh graduate.
2. The applicant must be a resident of Ramallah and Al-Bireh, or willing to live there.
3. The age of the applicant should not exceed 25 years.

Minimum Skills and Competencies:

1. The applicant should master office work skills.
2. The applicant should have advanced skills in using computer programs.
3. The applicant should have organizational skills, accuracy and attention to detail.
4. The applicant should have the skill in writing periodic reports, follow-up and vetting.
5. The applicant should be fluent in Arabic and English, reading, writing and speaking.
6. The applicant should master the skill of typing in both Arabic and English.
7. The applicant should be able to handle work pressure and teamwork.
8. The applicant should be able to learn and acquire new skills.

How to apply:

Those who meet the above conditions should fill out an employment application through the university's website at the link (On-Line Application). For more information, Please call the phone number 042418888, ext. (1842) (1085) Human Resources Office. The last date for accepting applications is Monday May 29th, 2023.